Meeting Planners will receive the following services.

Included are the following complimentary services:
  • Online registration for hosted or non-hosted activities
  • Participant Status Reports
  • Program Spreadsheet for total transparency
  • Cost Reports
  • Automatic Transportation scheduling including flight status notifications and electronic departure notices
  • Meeting Planner Concierge Support

Our Technology

The Travel Agent Concierge platform offers a unique way of managing meetings. The RFP portion will send directly to the supplier category selected with our team managing the goods and services just like a DMC. An “Instant Proposal” will be generated based on all items selected.

Pre Planning

Pre planing

Pre Planning - Process

Travel Agent looks at online destination catalog & selects items of interest. An instant proposal is sent in seconds

Pre Planning - Process

Or, Travel Agent uses the RFP to complete all meeting needs & details. Or RFP needs can be directly sent to specific suppliers by type.

Pre Planning - Process

Travel Agent Concierge concierge compiles the entire meeting accessible by Travel Agent via their own dashboard.

Post Meeting

Post Meeting

Travel Agent Concierge concierge provides all invoicing within 24 hours. All vendor invoices can be reviewed via Travel Agent dashboard.

Post Meeting - Process

Travel Agent Concierge concierge collaborates with the local operations manager and begins the implementation of logistics.

Post Meeting - Process

Travel Agent Concierge concierge confirms all items once contract is e-signed.

Post Meeting - Process

Travel Agent reviews all items selected including costs. Request changes as needed and receives an e-proposal/contract.

Post Meeting - Process

Travel Agent reviews all items selected including costs. Request changes as needed and receives an e-proposal/contract.

Post Meeting - Process

Travel Agent Concierge concierge confirms all items once contract is e-signed.

Post Meeting - Process

Travel Agent Concierge concierge collaborates with the local operations manager and begins the implementation of logistics.

Post Meeting

Post Meeting

Travel Agent Concierge concierge provides all invoicing within 24 hours. All vendor invoices can be reviewed via Travel Agent dashboard.